How To Write A Welcome Letter To New Employees

In today’s competitive work environment, one of the main things on an employee’s radar when looking for a new job is company culture.

And, who’s to blame them?

The majority of an employee’s time during the week is spent at their job, which means that craving a culture that is welcoming and engaging makes a lot of sense.

So, if you are looking for a way to set a positive tone for new hires, one of the easiest things you can do is add a well-crafted welcome letter to new employees to your onboarding checklist.

Here’s how to get started:

welcome message to new employees

What To Include In Your Welcome Letter

When it comes to employee onboarding there is nothing more important than showing how excited you are to have them on your team.

This reassure new hires that they’ve made the right decision. And, it puts them at ease on their first few days.

In addition to a warm and inspiring greeting, the welcome message is the perfect place to highlight your company’s unique office culture, as well as being clear about company expectations.

Let them know what qualities you value as a company and how they can be best demonstrated. And, always make sure that you present them with an open invitation for conversations and questions.

One of the most important aspects of building a strong working relationship and making the employee feel valued is communication.

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5 Employee Appreciation Ideas

When To Send Your Welcome Letter

There are two options for sending your welcome letter to new employees.

If your new employee is relocating to work with you, then send it along with important paperwork after they are hired.

However, if your new hire is starting with you in just a few days, include the letter with a thoughtful New Employee Welcome Kit.

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How to Create the Best New Employee Welcome Kit

Sample Welcome Letter To New Employee

Dear First Name,

Welcome to (company name)!

I am so excited to have you on board and look forward to helping you achieve your goals and aspirations.

First and foremost I want to let you know that you and your talents [be specific] are very important to us and appear to be aligned with ( insert a few company cultural priorities, data-driven, fun, and fearless) that we hold high in our values.

We find that success at (company name) goes hand-in-hand with being (insert other company values, like being a team player and doing what you say).

I am here to support you every step of the way and hope that you feel comfortable coming to me at any time with your questions, comments, or concerns. Just find a time on my schedule.

Once again, I’m thrilled you chose (company name) as your work home. I hope you’ll enjoy this gift from the team as our way of saying “Hello, Thank You and Welcome!”


Hiring Manager

It’s All About The Culture

Remember, sending a welcome letter sets the tone for the culture that a new employee will experience at your company. So, take the time to create a letter that feels personal. And make sure it conveys a bit of your brand personality and perspective. 

See Related

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What To Include In Your Welcome Letter To New Employees

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