How To Write A Welcome Letter To New Employee

Posted by Traci Pichette on

In today’s competitive work environment, one of the main things on an employee’s radar when looking for a new job is company culture. And, who’s to blame them? The majority of an employee’s time during the week is spent at their job, which means that craving a culture that is welcoming and engaging makes a lot of sense.

So, if you are looking for a way to set a positive tone when you welcome new employees, one of the easiest things you can do is add a well-crafted welcome message for new employees from the hiring manager to your onboarding checklist.

Here’s how to get started:

welcome message to new employees

What To Include In Your Welcome Letter To New Employee

When it comes to employee onboarding there is nothing more important than letting them first thing know how excited you are to have them on your team. This reassure new hires that they’ve made the right decision and puts them at ease on their first few days.

In addition to a warm and inspiring greeting, the welcome message for new employees is the perfect place to highlight your company’s unique office culture, as well as being clear about company expectations. Let them know what qualities you value as a company and how they can be best demonstrated. And, always make sure that you present them with an open invitation for conversations and questions, one of the most important aspects of building a strong working relationship and making the employee feel valued.

When To Send Your Welcome Letter To New Employee

There are two options for sending your employee welcome letter. If your new employee is relocating to work with you, then sending it along with important paperwork after they are hired is perfect timing. However, if your new hire is starting with you in just a few days you should include the letter with a thoughtful New Employee Welcome Kit.

How to write a welcome letter to new employees

Sample Welcome Letter To New Employee

Dear First Name,

Welcome to (company name)! I am so excited to have you on board and look forward to helping you achieve your goals and aspirations. First and foremost I want to let you know that you and your talents [be specific] are very important to us and appear to be aligned with ( insert a few company cultural priorities, data-driven, fun, and fearless) that we hold high in our values.

We find that success at (company name) goes hand-in-hand with being (insert other company values, like being a team player and doing what you say). I am here to support you every step of the way and hope that you feel comfortable coming to me at any time with your questions, comments, or concerns. Just find a time on my schedule.

Once again, I’m thrilled you chose (company name) as your work home. I hope you’ll enjoy this gift from the team as our way of saying “Hello, Thank You and Welcome!”


Hiring Manager

Remember, sending a welcome letter sets the tone for the culture that a new employee will experience at your company. So, take the time to create a letter that feels personal and conveys a bit of your brand personality and perspective. 

See related:  5 Employee Appreciation Ideas

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